Opportunities

Special Occasions Coordinator

Liberty Hall, a historic house museum and arboretum in Union, New Jersey, is seeking an enthusiastic, knowledgeable, and friendly Special Occasions Coordinator to join our team in a part-time hybrid position.

The Special Occasions Coordinator will work collaboratively with the Executive Director and Director of Grounds to oversee and grow the museum’s rental and special occasions program. This position requires creativity, positive energy, excellent organizational and communication skills, and the ability to provide exceptional service to clients while working in a historic museum and arboretum setting.

Essential Duties

• Respond to all special occasion and rental inquiries in a timely and professional manner and schedule site visits to the property.
• Guide prospective clients through consultations, venue tours, booking decisions, pricing discussions, contracts, and payment schedules.
• Coordinate, book, and oversee all special occasion rentals held on the property.
• Create and execute rental contracts and other necessary event documentation.
• Create floor plans and event layouts for each rental.
• Assist with the setup and breakdown of events, as needed.
• Coordinate with caterers and other outside vendors regarding vendor contracts, insurance and licensing requirements, deliveries, pickups, and day-of services.
• Maintain communication with clients and vendors throughout the planning process to ensure successful events.
• Update and maintain the museum’s information on rental and wedding websites, including WeddingWire and The Knot, and ensure that all invoices and accounts are current.
• Create marketing materials and assist in promoting rentals and special occasions at the museum and arboretum.
• Work collaboratively with museum staff to ensure rentals are executed successfully while respecting and preserving the historic property.

Preferred Skills and Abilities

• Creativity and a passion for helping clients develop and execute their vision for an event.
• A “think outside the box” mentality when developing rental opportunities in a historic museum and arboretum setting to increase the museum’s profile and generate revenue.
• Enthusiasm, positive energy, and excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently while also collaborating effectively across departments and with outside contacts and vendors.
• Bilingual in Spanish and English is a plus.

Required Qualifications

• Bachelor’s degree (any field) or three years’ equivalent experience in event planning, hospitality, or catering services.
• This is a part-time hybrid position. Candidates must be available to work evenings and weekends as needed, and additional hours and scheduling flexibility will be required during peak rental season (April-October).
• Confidence using basic computer programs, including Microsoft Office and Google Workspace.
• Experience with event management and floor-planning software, such as Social Tables, Cvent, Prism, or similar programs, is preferred.
• Ability to lift and move up to 50 pounds and remain standing for approximately 50% of the workday.

Compensation

Pay Range: $20–$25 per hour, commensurate with experience.

How to Apply

Interested candidates should send a resume and cover letter no later than September 3, 2026, to Rachael Goldberg, Executive Director, rachael.goldberg@kean.edu

No phone calls, please.

Fellowships:

Our May Kean Raynolds Graduate Museum Studies Fellow is offered to graduate students in a master’s program in Museum Studies, History, or a related field.

The fellowship is designed to provide a mentored professional development opportunity for graduate students seeking careers in museum settings. Fellowships are tailored to the student’s individual educational goals and provide opportunities to explore multiple areas of museum work while gaining specialized skills and experience. Projects may include designing, developing, and delivering innovative programming for diverse audiences, as well as collections management, exhibit development, and marketing design and implementation, based on the fellow’s interests.

Fellows will work approximately 30 hours per week during the 13-week fellowship. Work hours are flexible and will be scheduled during museum operating hours. The fellowship will commence in June 2027 and conclude in August 2027. The museum is easily accessible by New Jersey Transit trains on the Raritan Valley line and New Jersey Transit bus lines.

To apply, please submit the following to Rachael Goldberg at rachael.goldberg@kean.edu by April 30, 2027. Please indicate “May Kean Raynolds Fellowship” in the subject line.

• Full curriculum vitae of education, professional experience, honors, awards, and publications.
• A statement, not to exceed 1,000 words, specifying what you wish to accomplish during the fellowship period and detailing how you can utilize the Museum’s resources to achieve your goals.  The statement should also discuss the issues you wish to investigate during the fellowship period, explain how this research is relevant to the field, and outline how it will advance the work of the Liberty Hall Museum.
• Two letters of recommendation

Education Internship Program

Volunteers:

We are always looking for volunteers to join our team! Our volunteer opportunities are in our public tours, school programs, and special events. If you are interested in an area not listed, please let us know. For more information, contact the museum at libertyhall@kean.edu